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206.01 -COMPENSATION / REIMBURSEMENT FOR TRAVEL
I. Scope This standard establishes guidelines for reimbursement and compensation of members who are required to travel or attend meetings, training sessions, or seminars on behalf of the department. It was promulgated to ensure that the department's compensation and reimbursement procedures are in compliance with the Fair Labor Standards Act and the applicable district policies and procedures. All policies from the City's Employee Handbook should be followed.
II. Criteria for Reimbursement of Expenses
A. To be reimbursed for expenses incurred while traveling or attending training sessions on behalf of the department, personnel must: 1. Obtain the fire chiefs, shift officers and training officer's approval to travel or attend a meeting, training session, or seminar. 2. Submit an itemized expense report with receipts and proper documentation.
B. The department will normally cover the following expenses: 1. Tuition or registration and course materials. 2. Accommodations at an approved motel or hotel. 3. Parking based on receipts and actual expenses. 4. Per meal allowance for meals as per city travel policy. (See City Handbook). 5. The department will furnish a vehicle whenever possible. Members using their personal vehicles will be reimbursed according to city's policy. 6. The department will not reimburse any expense incurred for alcohol or entertainment. 7. The department will not reimburse any expenses incurred by a member's spouse or other family members.
III. Compensation for Travel A. Travel time to and from an event shall be compensable. Compensation will be based on the amount of time required to travel to and from the department's headquarters. B. Nonexempt employees shall be granted overtime or compensatory time, or time off during the current Kelly day cycle, as mutually agreed on prior to the event, for those hours worked in excess of their normal 212 during the 27 day cycle. Compensable time includes travel time and class attendance. It does not include weekends or those evening hours after the event has concluded for the day or week. |