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207.00 INCIDENT REPORTS
I. Scope
This standard establishes requirements for the preparation of reports for incidents to which the department responds. It was promulgated to:
A. Create a permanent record of each incident to which the department responds.
B. Develop a database for the analysis of the community's demand for fire protection services.
C. Provide uniform data to the appropriate agencies concerning the department's emergency response activity.
D. The Shift Commander will be the NFIRS Quality Control Officer on each shift.
II. Completing the Report
A. The department uses the incident reporting system promulgated by the state fire marshal.
B. Basic Incident Report shall be completed for each incident to which the department is dispatched, and a copy of the report shall be forwarded by the department to the appropriate agencies. The report shall be filed electronically using a suitable software program
C. The report shall be accurate and thorough, and it shall contain sufficient information to allow the reader to re-create an accurate portrayal of the facts and events surrounding a given incident.
D. Blank Basic Incident Report forms shall be carried on all in-service apparatus so that information may be gathered at the incident scene.
E. Whenever an incident is investigated by the fire marshal's office, the fire investigator should be contacted by the Incident Commander and the member completing the Basic Incident Report to report the appropriate information concerning cause, point of origin, and estimated dollar loss.
F. A narrative shall be written for each incident. The narrative shall include a brief description of the events that occurred and the actions that were taken during the resolution of the incident. The narrative shall be thorough, concise, and accurate. Neatness and spelling count. The narrative shall be limited to the facts and not include superfluous or editorial comments.
III. Responsibilities
A. The officer of the first arriving engine or truck-company shall be responsible for the completion of the Basic Incident Report and all other reports that may be subsequently required.
B. The shift commander shall be responsible for reviewing the completeness and accuracy of all incident reports generated by the members under their command.
C. Reports shall be entered as soon as possible and must be completed prior to the end of each shift.
D. The Fire Chief will file the reports in compliance with state and local guidelines. |